OFFICERS CLUB Inc.
representing Officers and families of
The Commercial Banking Company of Sydney Limited
and its subsidiaries & affiliates.
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The following amendments were passed at thee June 2023 Geberal Meeting: Special Resolution CHANGES to the Club’s CONSTITUTION Proposed by Wayne Linnert under PART 5 CLAUSE 41 which states: “This constitution may only be altered, rescinded or added to by a special resolution of the club”, PART 3 – THE COMMITTEE 16. Constitution and Membership (4) and, with the possible exception of the president as stated in sub clause (5), is eligible for re-election. To be replaced by (4) The members of the executive may hold more than one position if a position cannot be filled by another person. To be deleted:
Reasons: Simplifies the President’s election criteria and allows for an executive to hold more than one position.
PART 4 – GENERAL MEETINGS (1) Except if the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the club, the secretary must, at least fourteen days before the date fixed for the holding of the general meeting, give notice to each member specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting. (2) If the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the club, the secretary must, at least twenty one days before the date fixed for the holding of the general meeting, cause notice to be sent to each member in the manner provided in clause (1 be replaced as follows: 29. Notice The secretary must, at least twenty one days before the date fixed for the holding of the general meeting, give notice to each member specifying the place, date and time of the meeting, the nature of the business, and any special resolution, proposed to be transacted at the meeting. 35. Voting (2) All votes must be given personally to allow for other means of voting, to be replaced by: (2) All votes must be given (i) personally, or (ii) by mail or electronic means at the Committee’s discretion, which must be in accordance with Schedule 2 of the Regulation, in the format attached to the advice of meeting, and which must be received by one hour before the meeting or any adjournment thereof takes place. ====================================================================== At the December 2009 meeting of the Club, a number of proposals were put forward. They included: 1. Incorporation of the club, 2. Extending the membership criteria to include families of people who worked for CBC Bank, its subsidiaries and affiliates, 3. Obtaining Liability Insurance, and 4. Whether the name of the club should be changed. The proposals were put to the vote and approved at the March 2009 meeting. One benefit of Incorporation is that members' liability is no longer unlimited. Many other clubs are incorporated, including the NAB Retired Officers Club in New South Wales (NABROC). Extension of membership to family members allows members' partners, widows and widowers of deceased members and interested offspring to retain the acquaintances they have built up over the years. Liability Insurance should safeguard organisers and members who may inadvertently do or fail to do something that could lead to a claim against them. The Office of Fair Trading has advised that it would allow the registering of 'CBC Officers Club Incorporated', and the Club was formally incorporated on 18th March 2009. Changes to the Constitution were passed at the March 2017 meeting. They were mostly formalities.
CHANGES to the Club’s CONSTITUTION in the March 2023 Newsletter Proposed under PART 5 CLAUSE 41 by Rowan RAYMOND-JONES. Special Resolution to amend the Constitution 1. PART 1, CLAUSE 3. DEFINITIONS (1) In this constitution That “the Act means the Associations Incorporation Act 1984” becomes “the Act means the Associations Incorporation Act 2009 No 7 or such version of it as exists from time to time” and That “the Regulation means the Associations Incorporation Regulation 1999” becomes “the Regulation means the Associations Incorporation Act 2010 or such version of it as exists from time to time” and That a new definition is added “The Financial Year of the club will be a period of twelve months from 1st January to 31st December”. 2. “PART II – MEMBERSHIP” That this be changed to “PART 2 - MEMBERSHIP”. 3. PART 3 – THE COMMITTEE, CLAUSE 16, SUB-CLAUSE (3) The ordinary members of the committee shall be responsible for “one or more of the following roles:…..” Reasons for proposed amendments to Constitution 1a. This updates The Act and Regulation names as at Incorporation. 1b. As our constitution complies with the requirements of the 1984 Act it is also taken to comply with the 2009 Act but under the new Act our constitution must include a provision dealing with our financial year. The proposed wording is suggested in the Act’s Management Support document. 2. This makes the number “II” consistent with the remainder of Parts rather than being the only Roman numeral. 3. As it stands, the Constitution stipulates some (only five) of the roles to be allocated but the new wording gives the President discretion to allocate those and/or any other positions.
These changes were approved at the March 2023 Annual General Meeting and have been incorporated into the Constitution.
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